Operations

Vera

The back-office agent. Vera prepares documents from your approved templates, tracks payment status and reminders, and routes client feedback to the right owner — with every outbound document gated on your approval.

AI Agent Managed 24/7

$1,500 one-time setup · $500/mo managed

Book a free 30-min consultation Learn more at octocrew.ai →

What Vera does, every day

PrepareContracts and invoices drafted from your approved templates

TrackPayment status and due-date reminders, surfaced before they're overdue

CollectClient feedback routed to the right owner and logged

TidyDocument records kept consistent and findable

FlagOps anomalies surfaced in a weekly summary

Works with the rest of the crew

Vera → Ray · weekly ops flags feed the crew review

How it works

draft → approve → autonomy

You don't create the work — you approve it. Vera earns autonomy as clean approvals accumulate, and any workflow can be pulled back to manual at any time.

Week 01 · Audit

Map processes, analyze business tasks

Week 02 · Build

Set up infrastructure & integrations

Week 03 · Soft launch

Draft mode — you approve everything

Week 04+ · Work

Autonomous mode with weekly reviews

Every outbound document requires your approval. Tracking and reminders run read-only and autonomous.

Pricing

Implementation · one-time

$1,500

Process audit & role design
Infrastructure & integrations with your stack
Tone of voice & historical data load
Approval cycles setup

Managed · monthly

$500/agent/mo

24/7 monitoring & support
Agent evolution on your data
Tool & integration updates
Weekly reports & performance reviews

Interested in working with Vera?

Book a free 30-minute consultation — we'll map your processes and tell you upfront if an agent is not the right fit.

Book a free consultation